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Aviation CommitteeAgenda for September 29, 2008

Aviation Committee - (Supplemental Agenda)
Monday, May 5, 2008- 4:30 PM
Port of Oakland Courtyard Conference Room
**Please Note Special Location and Time**
Roll Call
Second Vice-President Ayers-Johnson - Chair; Commissioner Gordon; First Vice-President McClure
Closed Session
  1. Conference With Real Property Negotiator. Government Code Section 54956.8.
    Property:
    		 #1 Airport Drive, South Airport
    Negotiating Parties:
    		   Port of Oakland, Various
    Agency Negotiator:
    		 Steve Grossman, Director of Aviation
    Under Negotiation:
    		 Terms of Space/Use Permit
         
    Conference With Legal Counsel – Anticipated Litigation. Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9: (2 Matters)
Director of Aviation's Report
ITEMS FOR DISCUSSION AND POSSIBLE ACTION
  1. Update On In Terminal Advertising Program.
May Board Items
  1. Ratification of Submittal of Applications to the Federal Aviation Administration (FAA) in the Amount of $13,630,589.
  2. Authorization to Waive Formal Request for Proposal to Procure Four (4) New Ford Explorer K-9 Units for the Alameda County Sheriff’s Department for Approximately $102,912.52.
  3. Authorization to Waive Formal Request for Proposal to Procure One (1) JLG 450AJ Articulating Boom Lift for Approximately $66,826.88.
  4. Authorization to Dispense with Competitive Bidding and Waive Formal Request for Proposal to Procure One (1) Replacement Schwarze S347-I Dual Engine Street Sweeper for Approximately $95,466.19 and Authorization to Dispose of Street Sweeper No. X103.
  5. Authorization to Waive Formal Request for Proposal to Procure Three (3) Replacement 1 Ton Dump Trucks for Approximately $106,716.15, and Authorization to Dispose of Truck Nos. X761, X763, X961.
  6. Authorization to Waive Formal Request for Proposal to Procure Ten (10) Trucks for Approximately $300,357.60 and Authorize Disposal of Equipment Nos. XZ01, XZ02, XZ83, XZ84, X799, X556, X736 and X921.
  7. Creation of a New Classification and One (1) Position of Airport Business Manager in the Aviation Division. (Cost Savings of $196,026 from budget for FY 07-08; Estimated annualized cost of $215,000 for FY 08-09, includes salary and fringes.)
  8. Authorization to Prepare and Execute Agreements with Design Teams for On-Call Engineering Design Services for Pavement Analysis and Improvement Projects at the Oakland International Airport, for a Period Not to Exceed Five Years, Commencing May 6, 2008 and Ending May 6, 2013, in the Amount of $9,350,000.
  9. (1) Approval of Plans and Project Manual for Construction of Asphalt Concrete Overlay of Taxiway W and Run-Up Pad Between Runway 11 and Taxiway Y; and (2) Authorization to Executive Director to Award Contract to the Lowest Responsible Responsive Bidder, in an Amount Not to Exceed $6,000,00.
  10. Ratification of Addendum and Award of Contract for Furnishing Service and Maintenance for Passenger Boarding Bridges for the Period Commencing July 1, 2008 and Ending June 30, 2009, 2010, 2011, 2012 or 2013, in the Not-to-Exceed Amount of $1,500,000 for Five Years.
  11. Waive Standard Lowest-Sealed Bid Procedures and Authorize Procurement of 26 CNG-Powered Shuttle Buses Including Six Replacement Vehicles for AirBart Service and Twenty Replacement Vehicles for the Rental Car Center Shuttle Service CIP Project # A2.00091.05.
  12. The following case is being added to the Agenda after the posting deadline. The Board will be asked to make a determination that the matter is urgent. Upon a determination by a two-thirds vote of the members present at the meeting, or, if less than two-thirds of the members are present, a unanimous vote of those present, that there is a need to take immediate action which came to the attention of the body after the Agenda was posted, and that the need to take immediate action is required to avoid a substantial adverse impact that would occur if the action were deferred to a subsequent Special or Regular Meeting, the Board will hear the following item:
    Authorization to Accept Federal Aviation Administration (FAA) Grant Offer (AIP-45) in the Amount of $550,000, and to Accept Additional Grant Offers Up to the Amount of $13,630,589
Open Forum
The Committee will receive public comment on non-agenda items during this time. Please fill out a speaker card and present it to the Committee Secretary.
Adjournment
The next regular meeting will be held on Monday, June 2, 2008, at 4:30 p.m.
Public Participation
This meeting is wheelchair accessible. To request materials in alternative formats, or to request an ASL interpreter, or assistive listening device, please call the Board Secretary, John Betterton, at 510-627-1696 or TDD 510-763-5703 at least three working days before the meeting. Please refrain from wearing scented products to this meeting so attendees who experience chemical sensitivities may attend.
You may speak on any item appearing on the Agenda. Please fill out a Speaker’s Card and give it to the Board Secretary before the start of the meeting. All speakers will be allotted a minimum of two minutes.
Should you have questions or concerns regarding this agenda, or wish to review any agenda-related materials, please contact the Board Secretary, John Betterton, at 510-627-1696.
To receive Port Agendas and Agenda Related Materials by email, please email your request to board@portoakland.com.
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